Job Opportunities with the Atlanta Film Festival
In addition to the staff, volunteers, and interns dedicated to Atlanta Film Society’s year-round programs, the Atlanta Film Society also relies on the individuals who love to serve the film community to make the Atlanta Film Festival take place each year. The Atlanta Film Festival will be here before you know it and we need YOU to make it happen.
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ORGANIZATION DESCRIPTION
Now approaching its 49th year, the Atlanta Film Festival (ATLFF) is the Southeast’s preeminent celebration of cinema and the flagship production of the Atlanta Film Society. One of the largest and longest-running festivals in the country, ATLFF showcases the work of both emerging and established artists. Every spring, our 10-day festival presents approximately 160 local, US, and international works representing 50+ countries. ATLFF has been named a “Top 50 Festival Worth the Entry Fee” and one of the “25 Coolest Film Festivals in the World” by MovieMaker magazine as well as USAtoday’s “10 Best Film Festivals.” Historically, over 90% of ATLFF’s film program is selected from submissions.ATLFF strives to be an inclusive showcase with spotlights on filmmakers of color, LGBTQ+ films, women and gender nonconforming filmmakers, and filmmakers from Georgia and the wider American South. For the 2024 festival, 56% of the program was directed by women and 53% by BIPOC directors. With each edition ATLFF strives to present a broad cross-section of film across genres and styles, seeking out and exhibiting engaging, singular works at the forefront of the cinematic medium.
POSITION DESCRIPTION
ATLFF is seeking a Guest Services Coordinator, who will be solely responsible for arranging all travel, accommodation, and other hospitality services as needed for guests of the festival, including visiting filmmakers and industry representatives. The Guest Services Coordinator will also manage and coach guest services liaisons during the festival to ensure and provide flawless, upscale, and professional guest service experiences to filmmakers, conference and industry guests and sponsors. This position reports to the ATLFS Programming Director but also works closely with various other teams and members including but not limited to: Marketing team, Business team, Operations Director, Conference Director, and Executive Director.
Ideal candidates should be expert in written communicators and proficient in data tools including Google Sheets and Airtable. Previous professional experience booking travel is a requirement.
TRAVEL:
Book travel and hotel for festival guests including filmmakers, jury members, Creative Conference and sponsors attendees.
Oversee and coordinate all arrivals and departures of special guests.
Communicate with and track details for individuals and organizations who are arranging their travel/hotel independently of the festival.
Work with sponsorship and business team to manage relationships and arrangements with hotels and other ATLFF travel and hospitality partners.
Manage and maximize travel, hotel and hospitality resources to stay within budget and service the greatest number of festival guests.
Track travel and hotel information for all guests.
Track filmmaker attendance at the festival, and collaborate with relevant departments on filmmaker participation in post-film Q&A sessions, ATLFF Creative Conference, and special events
COORDINATION:
Coordinate with producers and distributors for marquee films, including opening and closing-night films, on special requirements and requests, related press, and all related festival obligations agreed upon between parties.
Coordinate and communicate special events and programs for filmmakers and special guests.
Work with ticketing to assist filmmakers in securing tickets for their respective screenings.
Coordinate with executive director, board members and appropriate staff to specifically identify qualified persons to serve as special liaisons with high profile/special guests.
DATABASE MANAGEMENT:
Regularly update master database with festival guests, dates in attendance, events guests will participate in, guests’ titles/roles and level of festival participation (filmmaker, distributor, sponsor, etc.).
Share guest attendance documents with festival staff, public relations, board members and identified festival partners.
Work with programming and ticketing to create, manage and track guest accreditation and credentials.
Create and manage a travel tracking document for all guests.
ADDITIONAL SERVICES:
Work with the Programming Director and appropriate staff to outline duties/hours of filmmaker liaisons.
Work with appropriate staff to recruit filmmaker liaisons.
Work with appropriate staff to develop basic filmmaker and guest etiquette for all volunteers.
Work with appropriate staff to assemble VIP Guest gift bags
Oversee onsite guest services and guest check-in to ensure it’s properly staffed, has the required resources
Assist with proofing of festival communications featuring filmmaker and guest information, including ATLFF online film guide and ticketing, and any additional materials created featuring filmmaker and guest info.
COMPENSATION & BENEFITS
Flat fee of $5,500
TIMEFRAME & HOURS:
This is a seasonal position that lasts between February - May, 2025. The Coordinator is expected to work on some evenings and weekends and be onsite for all days of the 49th Atlanta Film Festival (April 24 - May 4, 2025).
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The Atlanta Film Society, in accordance with applicable federal and state law, is an equal-opportunity employer that seeks an inclusive and representative staff and particularly welcomes applications from women and diverse ethnicities. The Atlanta Film Society does not discriminate on the basis of race, color, national origin, religion, sexual orientation, gender identity, pregnancy/childbirth, medical condition, disability, age, ancestry, marital status, citizenship or veteran status. This nondiscrimination policy covers all staff members, interns and volunteers.
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Reports to: Operations Senior Manager
Position Title: Event Coordinator (Contractor)
Location: Onsite during the 49th Annual Atlanta Film FestivalORGANIZATION DESCRIPTION
Now approaching its 49th year, the Atlanta Film Festival (ATLFF) is the Southeast’s preeminent celebration of cinema and the flagship production of the Atlanta Film Society. One of the largest and longest-running festivals in the country, ATLFF showcases the work of both emerging and established artists. Every spring, our 11-day festival presents approximately 150 local and international works representing 50+ countries selected from as many as 10,000+ submissions (consisting of 8,000+ films and 2,000+ screenplays) sent in from as many as 120+ countries. For multiple years, ATLFF has been named a “Top 50 Festival Worth the Entry Fee” and one of the “25 Coolest Film Festivals in the World” by MovieMaker magazine as well as USAToday’s “10 Best Film Festivals.” Historically, over 90% of ATLFF’s program is chosen from submissions.
ATLFF actively strives to be an inclusive showcase with spotlights on filmmakers of color, LGBTQ+ films, women and gender nonconforming filmmakers, and filmmakers from the American South. Approximately 75% of the films chosen are directed by filmmakers identifying as BIPOC, female, non-binary or LGBTQ+. In addition, each year ATLFF seeks to program a variety of genres and film styles including (but not limited to) experimental films, music videos, comedies, horror and sci-fi, family friendly films, food films, and puppetry films.’
These priorities for on-screen extend also to off-screen with the Atlanta Film Society (ATLFS) striving to make sure that the breadth of Atlanta’s rich diversity in ethnicity, orientation, age, and gender is reflected in our audience, volunteers, jury, staff, and board.
POSITION DESCRIPTION
The event coordinator role will oversee all aspects of event coordination, ensuring each event runs seamlessly from start to finish. Key responsibilities include liaising with catering vendors, managing venue layout and decor, developing a detailed run-of-show, planning event menus, confirming talent or speakers, and addressing any logistical details. The primary focus is to ensure smooth execution, creating a memorable and well-organized experience for all attendees.RESPONSIBILITIES
Serve as the Events Coordinator for the Atlanta Film Festival
Coordinate and manage all events during the 2025 Atlanta Film Festival
Liaise with chefs or catering companies to ensure food and beverage preparations meet event specifications
Conduct venue visits to plan and finalize layout for seating, decorations, and overall event flow
Coordinate speakers, vendors, and event participants to ensure seamless integration and engagement
Oversee event timelines, ensuring all tasks and deadlines are met for a smooth execution
Contribute to efforts in publicizing events through various promotional channels and materials
Assist in preparing screenings and presentations, ensuring all technical and logistical aspects are in place
Manage VIP invitations and assist with talent coordination during events
Supervise and coordinate event staff, including security personnel, to ensure operational efficiency
Maintain communication with key partners, sponsors, and contributors, ensuring alignment and collaboration
Oversee event logistics, including the preparation of presentation materials and post-event evaluations
Track and manage inventory of event materials, including backdrops, projectors, computers, and other display equipment
Perform other duties as assigned to support the success of the event
EXPECTATIONS
Commitment to the ATLFS Mission Statement;
Reports to Operations Senior Manager;
Attend all ATLFF Staff, Operations Department Meetings, and meetings with the Operations Senior Manager
SKILLS/QUALIFICATIONS
Minimum two years of experience with film festival production preferred.
Experience with Google Docs, Airtable, and Slack preferred.
Strong organizational, event coordination, and prioritization skills.
Passion for independent film and film festivals.
Knowledge of or connection to the Atlanta film community is a plus.
Commitment to the Atlanta Film Society’s mission, with an emphasis on inclusivity and spotlighting underrepresented artists.
Ability to manage and lead a team effectively.
Excellent communication skills, including strong writing and proofreading abilities.
Ability to work both independently and collaboratively.
Strong attention to detail and accuracy in recording and tracking information.
Experience with (or openness to) public speaking.
Ability to work professionally, efficiently, and under deadline pressures.
COMPENSATION & BENEFITS
Flat Fee of $5,000
Upon successful completion of contract candidates will receive a 2025 Atlanta Film Society Membership.
TIMEFRAME & HOURS
This is a seasonal position that lasts between March - May, 2025. The Coordinator is expected to work on some evenings and weekends and be onsite for all days of the 49th Atlanta Film Festival (April 24 - May 4, 2025).
This is a contract based position. This position requires an Atlanta-based candidate.
The Atlanta Film Society, in accordance with applicable federal and state law, is an equal-opportunity employer that seeks an inclusive and representative staff and particularly welcomes applications from women and diverse ethnicities. The Atlanta Film Society does not discriminate on the basis of race, color, national origin, religion, sexual orientation, gender identity, pregnancy/childbirth, medical condition, disability, age, ancestry, marital status, citizenship or veteran status. This nondiscrimination policy covers all staff members, interns and volunteers.
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Reports to: Operations Senior Manager
Position Title: Volunteer Coordinator (Contractor)
Location: Onsite during the 49th Annual Atlanta Film FestivalORGANIZATION DESCRIPTION
Now approaching its 49th year, the Atlanta Film Festival (ATLFF) is the Southeast’s preeminent celebration of cinema and the flagship production of the Atlanta Film Society. One of the largest and longest-running festivals in the country, ATLFF showcases the work of both emerging and established artists. Every spring, our 11-day festival presents approximately 150 local and international works representing 50+ countries selected from as many as 10,000+ submissions (consisting of 8,000+ films and 2,000+ screenplays) sent in from as many as 120+ countries. For multiple years, ATLFF has been named a “Top 50 Festival Worth the Entry Fee” and one of the “25 Coolest Film Festivals in the World” by MovieMaker magazine as well as USAToday’s “10 Best Film Festivals.” Historically, over 90% of ATLFF’s program is chosen from submissions.
ATLFF actively strives to be an inclusive showcase with spotlights on filmmakers of color, LGBTQ+ films, women and gender nonconforming filmmakers, and filmmakers from the American South. Approximately 75% of the films chosen are directed by filmmakers identifying as BIPOC, female, non-binary or LGBTQ+. In addition, each year ATLFF seeks to program a variety of genres and film styles including (but not limited to) experimental films, music videos, comedies, horror and sci-fi, family friendly films, food films, and puppetry films.’
These priorities for on-screen extend also to off-screen with the Atlanta Film Society (ATLFS) striving to make sure that the breadth of Atlanta’s rich diversity in ethnicity, orientation, age, and gender is reflected in our audience, volunteers, jury, staff, and board.
POSITION DESCRIPTION
The Volunteer Coordinator is responsible for overseeing the recruitment, training, and coordination of volunteers for the Atlanta Film Festival. This role will focus on ensuring the smooth operation of volunteer activities during the 49th Annual Atlanta Film Festival and related events, ensuring that volunteers are well-trained, well-supported, and effectively integrated into festival operations.RESPONSIBILITIES:
Serve as the Volunteer Coordinator for the Atlanta Film Festival
Lead the recruitment, orientation, and training of volunteers for the Atlanta Film Festival programs, with an emphasis on the 49th Annual Atlanta Film Festival (April 24 - May 4, 2025) and pre-festival events.
Organize and facilitate volunteer mixers and orientation sessions to prepare volunteers for their roles.
Manage volunteer schedules, assignments, and communications throughout the festival and related events.
Be onsite full-time during the 49th Annual Atlanta Film Festival to manage volunteer activities and assist with festival operations.
Prepare a comprehensive wrap-up report for the 2025 festival.
Attend and provide updates on volunteer/intern activity during weekly ATLFS staff meetings.
EXPECTATIONS
Commitment to the ATLFS Mission Statement;
Reports to Operations Senior Manager;
Attend all ATLFF Staff, Operations Department Meetings, and meetings with the Operations Senior Manager;
SKILLS/QUALIFICATIONS
Experience in volunteer coordination or related fields.
Strong organizational, communication, and interpersonal skills, with the ability to manage multiple tasks, prioritize effectively, and work both independently and collaboratively.
Problem-solving skills and flexibility to address challenges as they arise.
Prior experience with film festivals or large-scale events is a plus.
Familiarity with Eventive, Google Docs, Airtable, and Slack preferred.
Strong passion for independent film and film festivals, with a commitment to inclusivity and spotlighting underrepresented artists.
Knowledge of or connection to the Atlanta film community is a plus.
Ability to manage and lead a team, with strong writing, proofreading, and attention to detail.
Ability to address an audience and/or experience in (or openness to) public speaking.
Professional and efficient under deadline pressures.
COMPENSATION & BENEFITS
Flat Fee of $5,000
Upon successful completion of contract candidates will receive a 2025 Atlanta Film Society Membership.
TIMEFRAME & HOURS
This is a seasonal position that lasts between January - May, 2025. This is not a full time commitment for the entire term.
January - March: estimated 10 hours per week, expected to work on some evenings and weekends
March 31 - April 18: up to 20 hours per week, expected to work on some evenings and weekends
April 24 - May 4, 2025: must be onsite for all days of the 49th Atlanta Film Festival
This is a contract based position. This position requires an Atlanta-based candidate.
The Atlanta Film Society, in accordance with applicable federal and state law, is an equal-opportunity employer that seeks an inclusive and representative staff and particularly welcomes applications from women and diverse ethnicities. The Atlanta Film Society does not discriminate on the basis of race, color, national origin, religion, sexual orientation, gender identity, pregnancy/childbirth, medical condition, disability, age, ancestry, marital status, citizenship or veteran status. This nondiscrimination policy covers all staff members, interns and volunteers.
ORGANIZATION DESCRIPTION
The Atlanta Film Festival (ATLFF), presented by the Atlanta Film Society (ATLFS), is one of the largest and longest-running preeminent celebrations of cinema in the Southeast United States featuring 150 events in 10 days. Approximately 27,000 festival attendees enjoy independent, animated, documentary, and short films each year, selected from over 5,000 submissions from 120 countries. In 2016, ATLFS was named “Best Nonprofit in Atlanta” by Creative Loafing readers and ATLFF was named “Best Spring Festival in Atlanta” by Atlanta Journal-Constitution readers. In addition, ATLFS schedules year-round events to keep cinema in the forefront and the art & culture community talking.
For year-round employment please visit: https://www.atlantafilmsociety.org/careers
The Atlanta Film Society, in accordance with applicable federal and state law, is an equal-opportunity employer that seeks an inclusive and representative staff and particularly welcomes applications from women and diverse ethnicities. The Atlanta Film Society does not discriminate on the basis of race, color, national origin, religion, sexual orientation, gender identity, pregnancy/childbirth, medical condition, disability, age, ancestry, marital status or veteran status. This nondiscrimination policy covers all staff members, interns and volunteers.